Been asked if you'd consider participating?

Wondering how you can fit into all of ths?

Hopefully this page will help answer those and any other questions you may have, but if not you can always contact us with ANY other questions you may have. We'd LOVE for you to help us provide Hartwood Days with great activities, exhibits, games, music, and booths!

This is a GREAT opportunity to get your business or organization out in front, in the "public eye". We hope to draw boys, girls, and their families from Northern Virginia, and all over! There are 3 ways your organization could participate:

1. EXHIBITOR (FREE) - Your business or organization would bring an event / demonstration booth / presence to Hartwood Days to educate/provide an activity/service for those attending. In doing so, you would also be showcasing your organization. Just about anything that your organization would like to bring/do would be welcome. We're providing you with a time to put out whatever message you'd like to the youth and Scouts, which will range in age from Kindergarten - Adult. A great aspect of participating as an Exhibitor is that there is no cost to your organization for your involvement, and you could potentially write off your participation as an advertising venture. This booth is not a 'for profit' booth.

Examples might be - a band performing, a United Way Booth, an EMS demonstration of the Jaws of Life, etc. etc.

2. EXHIBITOR INSTRUCTOR (FREE) - Your business or organization would establish a booth as above for general youth and community education/participation, but your organization would also assist us in providing a Cub Scout, Girl Scout, or Boy Scout badge during this event. As above, just about anything that your organization would like to bring/do would be welcome. There is no cost to your organization for your involvement, and by participating as an Exhibitor/Instructor you could potentially write off your participation as either an advertising venture, or as a charitable contribution to scouting (whichever works best for your company/organization). Again, this booth is not a 'for profit' booth.

Examples might be - a ceramics studio, also running a ceramics Girl Scout badge; an Electrical Contractor, also running the Electricity Merit Badge; a veteranarian, also doing the a GS/BS badge.

3. VENDOR - As a vendor you are allowed to operate "for profit" at the festival. If your business (home or storefront) would like to set up a booth, a 10' X 10' outdoor space is available for a nonrefundable donation of $25.00 (more than one spot can be obtained), and spots are reserved in the order that registrations are received. Registration Deadline: September 1st ($10.00 late fee after September 1st). Basicly, if you're selling something, you're a Vendor. We plan to allow one vendor for each home business (Avon, Pampered Chef, ect.), so first come, first served in that arena. More than one Craft Vendor or business is allowed.

All types of participants should feel free to use whatever means you'd like, to include handouts, displays, interactive events, or activities (or all if you'd like) to provide the best experience to your audience. Of course, you would be able to decorate your area with promotional material, flyers, etc., as we know this will benefit your organization, and hopefully bring you more business or further your goals. Based on last year, we think that we could possibly expect around 1500-2000 youth and their families.

Opportunities are also available to assist us in SITE SUPPORT if your company specializes in, or would like to assist us by sponsoring a needed service (porta-potties, trash receptacles)